Quick answer. Fill in your details, the buyer and the items, then press Download PDF or Print. Totals are worked out for you: subtotal, discount, shipping, tax and total due. Nothing is uploaded, and there is no sign-up or watermark.
How to create an invoice
- Add your shop or business details and, if you like, a logo. These can be remembered in this browser for next time, and you can clear them at any time.
- Add the buyer: name or business, address and, if they gave you one, a purchase order number.
- Set the invoice number and dates. Pick payment terms such as Net 30 and the due date fills in from the invoice date. Type your own due date to use a custom date.
- Add line items with a description, quantity and rate. Then add any discount, shipping and a tax rate.
- Check the preview, then download the PDF or print it, and send it to your buyer from your own email.
What to include on an invoice
A clear invoice usually has:
- The word “Invoice” and a unique invoice number
- The issue date and the due date
- Your business name and contact details
- The buyer’s name and address
- Each item or service, with quantity, rate and line amount
- The subtotal, any discount, shipping, the tax rate and amount, and the total due
- How to pay you (bank details, PayPal address or similar) and when
- Optional: the buyer’s purchase order number, and your tax ID if you have one
Some countries require extra fields for a tax invoice or an e-invoice. Check your local rules. This tool does not certify that an invoice is compliant.
How totals are calculated
- Each line amount = quantity × rate, rounded to the cent.
- Subtotal = the sum of the line amounts.
- Discount = a percentage of the subtotal, or a fixed amount. It can never be more than the subtotal.
- Taxable amount = subtotal − discount, plus shipping only if you tick “Apply tax to shipping”.
- Tax = taxable amount × tax rate, rounded to the cent.
- Total due = subtotal − discount + shipping + tax.
Example: 2 × $19.99 and 1.5 hours at $40 give a subtotal of $99.98. A 10% discount takes off $10.00, leaving $89.98. Shipping is $5.00 and 8.25% tax on $89.98 is $7.42, so the total due is $102.40. The math uses whole cents, so there are no floating-point surprises.
Need a US tax rate to type in? The Sales Tax Calculator lists statewide base rates. This invoice tool does not look up VAT or GST by country; you type the rate that applies to you.
For sellers and freelancers
Use it for wholesale orders, custom commissions, craft fairs and other off-platform sales, or for client work you bill by the hour. To set a price, the Profit Margin Calculator and Hourly Rate Calculator work out a rate you can type into a line. If the same order ran through a marketplace, the Etsy Fee Calculator and Shopify & eBay Fee Calculator show what the platform would take. Orders placed on Etsy, eBay or Shopify already come with the platform’s own receipt, so you do not normally need a second invoice for them.
Download PDF or Print?
Download PDF builds the file with a standard PDF font, so it opens the same way everywhere. That font covers English and other Latin-alphabet text and the $, £ and € signs; PKR, INR and AED amounts are shown with the currency code (for example “PKR 25,000.00”) in both the preview and the PDF. If your invoice has Urdu, Hindi, Arabic or other scripts, use Print and choose “Save as PDF”, which uses your device’s fonts. Long invoices continue on a second page with the table header repeated.
Privacy
Everything stays in this browser. The logo is read on your device and is never uploaded. Your business details are saved in this browser’s local storage only so the next invoice is quicker; press Clear saved seller details to wipe them. Buyer details and line items are not saved, and nothing you type goes into the page address. Microsoft Clarity never records this page.
Need to sign the invoice before you send it? Open the downloaded PDF in Sign PDF.
Need a matching email footer? Use the Email Signature Generator. Adding up a week of hours to invoice? Use the Hours & Timesheet Calculator.
Frequently asked questions
Is this invoice generator free?
Yes. Create and download as many invoices as you like, with no account, no watermark and no paid unlock.
Do I need to sign up?
No. Open the page and start typing. There is no account and no email gate.
Is my invoice uploaded or stored on your server?
No. The invoice is built in your browser. Seller details are saved only in this browser’s local storage, and you can clear them with one button. Buyer details and line items are not saved.
How do I download a PDF invoice?
Click Download PDF, or click Print and choose “Save as PDF”. Then attach the file to your own email, or print a copy.
What should I include on an invoice?
The word “Invoice”, a unique invoice number, the issue and due dates, your details, the buyer’s details, each item with quantity and rate, the subtotal, any discount, shipping and tax, the total due, and how to pay. See the checklist above.
What is the difference between an invoice and a receipt?
An invoice asks for payment. A receipt confirms that payment was received. This tool makes invoices only.
Can I add a logo, tax, a discount and a different currency?
Yes. The logo stays in your browser. Tax is a percentage you type, and a discount can be a percentage or a fixed amount. Currencies are USD, GBP, EUR, PKR, INR and AED. The tool does not convert between currencies.
Is this a tax-compliant or official e-invoice?
No. The tool fills a standard invoice layout. It does not create government e-invoices such as PEPPOL or India IRN, and it does not give tax advice. If you need a mandated format, use the system your tax authority or accountant specifies.